2016/2017 Fiscal Budget

August 3rd, 2016 - view more in Operating Budget

Ocean Grove Condominiums
Jul 2016 - Jun 2017 Operating Budget
Jul,1 2016 - Jun 30, 2017
2016-2017 2016-2017 2015-2016 YOY
YEAR MONTH ACT/PROJ % VAR
GENERAL & ADMINISTRATIVE
Homeowner Services $2,240.00 $186.67 $2,034.00 10.13%
Concierge Services $0.00 $0.00 $0.00 0.00%
Valet Services $0.00 $0.00 $0.00 0.00%
Bad Debt $3,301.92 $275.16 $3,963.00 -16.68%
Master Assoc Fee $0.00 $0.00 $0.00 0.00%
Administrative Expense $3,077.00 $256.42 $2,975.00 3.43%
Telephone/Pagers $4,298.00 $358.17 $4,579.00 -6.14%
Computer Supplies/Services $35.00 $2.92 $300.00 -88.33%
Office Supplies $1,155.00 $96.25 $1,040.00 11.06%
Employee Expenses $1,000.00 $83.33 $1,390.00 -28.06%
Licenses & Permits $575.00 $47.92 $575.00 0.00%
Postage/Fedex $885.00 $73.75 $664.00 33.28%
Accounting Costs $4,300.00 $358.33 $4,758.00 -9.63%
Bank Charges $0.00 $0.00 $0.00 0.00%
Interest Expense $0.00 $0.00 $0.00 0.00%
Income Tax $0.00 $0.00 $0.00 0.00%
Professional Fees $3,761.25 $313.44 $861.00 336.85%
Legal Fees $6,400.00 $533.33 $4,946.00 29.40%
Division Fees $1,004.00 $83.67 $1,004.00 0.00%
Security Services $6,454.00 $537.83 $1,092.00 491.03%
Other Outside Services $0.00 $0.00 $0.00 0.00%
TOTAL $38,486.17 $3,207.18 $30,181.00 27.52%
MAINTENANCE
Landscape Services/Plants $59,165.00 $4,930.42 $50,354.00 17.50%
Maintenance Supplies/Repairs $9,000.00 $750.00 $8,947.00 0.59%
Garage Supplies/Repairs $0.00 $0.00 $0.00 0.00%
Plumbing Supplies/Repairs $160.00 $13.33 $155.00 3.23%
Carpet Cleaning/Repairs $130.00 $10.83 $130.00 0.00%
Appliance Parts/Repairs $0.00 $0.00 $0.00 0.00%
Locks & Keys $0.00 $0.00 $0.00 0.00%
Hvac Maintenance $0.00 $0.00 $736.00 -100.00%
Laundry Supplies/Repairs $0.00 $0.00 $0.00 0.00%
Pool/Club/Amenities $7,405.80 $617.15 $7,354.00 0.70%
Gate/Access Systems $2,190.00 $182.50 $2,169.00 0.97%
Electrical Supplies/Repairs $3,600.00 $300.00 $3,553.00 1.32%
Light Bulbs/Lighting $0.00 $0.00 $0.00 0.00%
Maintenance Contracts $4,223.00 $351.92 $4,195.00 0.67%
Pest Control $10,044.00 $837.00 $9,818.00 2.30%
Roof/Gutter Maint/Repairs $7,650.00 $637.50 $7,490.00 2.14%
Elevator Service/Repairs $0.00 $0.00 $0.00 0.00%
Fire/Life/Safety $3,095.00 $257.92 $4,600.00 -32.72%
Parking Facility Maint $0.00 $0.00 $0.00 0.00%
Janitorial Services $4,850.00 $404.17 $4,813.00 0.77%
Janitorial Supplies $0.00 $0.00 $0.00 0.00%
Rental Unit Supplies/Repairs $0.00 $0.00 $0.00 0.00%
Other Special Maintenance $0.00 $0.00 $0.00 0.00%
TOTAL $111,512.80 $9,292.73 $104,314.00 6.90%
PAYROLL
Management/Bookkeeping $60,934.80 $5,077.90 $62,709.00 -2.83%
Concierge/Valet $0.00 $0.00 $0.00 0.00%
Maintenance $40,153.25 $3,346.10 $41,052.00 -2.19%
Housekeeping/Porter $27,102.40 $2,258.53 $25,317.00 7.05%
Employee Bonus $1,282.00 $106.83 $1,550.00 -17.29%
Payroll Taxes & Benefits $40,144.57 $3,345.38 $39,886.00 0.65%
TOTAL $169,617.02 $14,134.75 $170,514.00 -0.53%
Management Fee $23,000.00 $1,916.67 $23,000.00 0.00%
2016-2017 2016-2017 2015-2016 YOY
YEAR MONTH ACT/PROJ % VAR
UTILITIES
Electric $30,084.19 $2,507.02 $30,853.00 -2.49%
Electric Service - Other $0.00 $0.00 $0.00 0.00%
Electric Reimbursement $0.00 $0.00 $0.00 0.00%
Natural Gas $5,928.00 $494.00 $5,927.00 0.02%
Natural Gas Reimb $0.00 $0.00 $0.00 0.00%
Water & Sewer $120,850.92 $10,070.91 $117,351.00 2.98%
Chilled Water $0.00 $0.00 $0.00 0.00%
Water & Sewer Reimb $0.00 $0.00 $0.00 0.00%
Trash Removal $10,767.00 $897.25 $10,206.00 5.50%
Trash Removal Reimb $0.00 $0.00 $0.00 0.00%
Cable $3,423.00 $285.25 $3,366.00 1.69%
Internet $0.00 $0.00 $0.00 0.00%
Utility Expense - Other $0.00 $0.00 $0.00 0.00%
TOTAL $171,053.11 $14,254.43 $167,703.00 2.00%
OTHER OPERATING
Property Insurance $184,729.13 $15,394.09 $180,510.00 2.34%
Property Taxes $0.00 $0.00 $0.00 0.00%
Contingency $12,000.00 $1,000.00 $21,350.00 -43.79%
Depreciation $0.00 $0.00 $0.00 0.00%
TOTAL $710,398.23 $59,199.85 $697,572.00 1.84%
OTHER EXPENSE
Capital Reserve $103,968.00 $8,664.00 $96,267.00 8.00%
Capital Contribution $0.00 $0.00 $0.00 0.00%
TOTAL $103,968.00 $8,664.00 $96,267.00 8.00%
TOTAL EXPENSES $814,366.23 $67,863.85 $793,839.00 2.59%
INCOME
Association Dues $796,446.04 $66,370.50 $788,311.00 1.03%
MISCELLANEOUS INCOME
Garage/Storage Dues $0.00 $0.00 $0.00 0.00%
Laundry/Vending Income $0.00 $0.00 $0.00 0.00%
Legal Income $1,200.00 $100.00 $1,412.00 -15.01%
Late Fees $1,800.00 $150.00 $6,858.00 -73.75%
Capital Contribution Income $0.00 $0.00 $0.00 0.00%
Master Assoc Income $0.00 $0.00 $0.00 0.00%
Special Assessment $0.00 $0.00 $0.00 0.00%
Other Income $8,250.00 $687.50 $8,182.00 0.83%
Interest Income $0.00 $0.00 $0.00 0.00%
Maintenance Income $0.00 $0.00 $0.00 0.00%
Clubhouse Rental $0.00 $0.00 $0.00 0.00%
Communications Income $0.00 $0.00 $0.00 0.00%
Elevator Reimbursement $0.00 $0.00 $0.00 0.00%
Monthly Rental Income $6,670.00 $555.83 $7,067.00 -5.62%
Move In/Out Income $0.00 $0.00 $0.00 0.00%
Guest Suite Rental $0.00 $0.00 $0.00 0.00%
Other Special Income $0.00 $0.00 $0.00 0.00%
Deficit Funding Income $0.00 $0.00 $0.00 0.00%
TOTAL $17,920.00 $1,493.33 $23,519.00 -23.81%
CASH FLOW ($0.19) ($0.02)

Board Meeting Minutes 6/21/16

August 3rd, 2016 - view more in Board Meeting Minutes

Minutes of Ocean Grove Board of Directors Meeting June 21, 2016

Board of Director Attendees: Bill Kornmayer,Vicki Choinski, Brian Paradise, Joey Stevens

Meeting Called to Order: 7:00 PM

Quorum Established: Yes

Bill Kornmayer: Called meeting to order.

Bill Kornmayer: Gave proof of Notice of the Meeting.

Treasurer’s Report

Update on collection accounts, Write offs

Treasurer’s report and collection update given by Dirk Penzien. Copy of the report is available at the management office.

Safety and security update and pet issues

Safety and security update and pet issue report, was given by Dirk Penzien. Copy of the report is available at the management office.

Maintenance Report

Maintenance Report was given by Dirk Penzien. Copy of the report is available at the management office.

Board approval of renewal of insurance policies

Brian Paradise made a motion to approve the renewal of the insurance policies starting June 26, 2016. Joey Stevens seconded the motion. All voted aye. Motion passed.

Request for community yard sale

Item tabled until a later meeting due to the hot weather.

Treatment of buildings for carpenter bees and repair of woodpecker damage

Bill Kornmayer made a motion to approve the proposal by Florida Pest Control for up to $14,400 to treat the carpenter bees on the buildings and repair the damage caused by woodpeckers. Vicki Choinski seconded the motion. Brian Paradise voted nay. Bill Kornmayer, Vicki Choinski, and Joey Stevens voted aye. Motion passed with a 3–1 vote.

Adjournment

Brian Paradise made a motion to adjourn the meeting. Vicki Choinski seconded the motion. All voted aye. Motion passed. Meeting adjourned at 7:40 PM.

Budget Meeting Minutes 6/21/16

August 3rd, 2016 - view more in Board Meeting Minutes

Minutes of Ocean Grove Annual Budget Meeting June 21, 2016

Board of Director Attendees: Bill Kornmayer,Vicki Choinski, Brian Paradise, Joey Stevens

Meeting Called to Order: 7:00 PM

Quorum Established: Yes

Bill Kornmayer: Called meeting to order.

Bill Kornmayer: Gave proof of Notice of the Meeting.

Approval of Minutes from the 4/12/16 meeting:

Minutes from the 4/12/16 were read by Bill Kornmayer. Brian Paradise made a motion to approve the minutes with corrections. Joey Stevens seconded the motion. All voted aye. Motion passed.

Board vote to adopt the the 2016/2017 budget

Brian Paradise made a motion to adopt the 2016/2017 budget. Joey Stevens seconded the motion. All voted aye. Motion passed.

Adjournment

Meeting adjourned at 7:12 PM

Board Meeting Minutes 4/12/16

August 3rd, 2016 - view more in Board Meeting Minutes

Minutes of Ocean Grove Board of Directors Meeting April 12, 2016

Board of Director Attendees: Bill Kornmayer,Vicki Choinski, Tyler Saldutti

Meeting Called to Order: 7:00 PM

Quorum Established: Yes

Bill Kornmayer: Called meeting to order.

Bill Kornmayer: Gave proof of Notice of the Meeting.

Approval of Minutes from the 2/9/16 meeting:

Minutes from the 2/9/16 were read by Bill Kornmayer. Tyler Saldutti voted to approve the minutes. Vicki Choinski seconded the motion. All voted aye.

Treasurer’s Report

Update on collection accounts, Write offs

Treasurer’s report and collection update given by Dirk Penzien. Copy of the report is available at the management office.

Tyler Saldutti made a motion to look into getting a bi-annual treatment for carpenter bees. Bill Kornmayer seconded the motion.

Safety and security update and pet issues

Safety and security update and pet issue report, was given by Dirk Penzien. Copy of the report is available at the management office.

Tyler Saldutti made a motion that a notice be sent out stating all pets must be on a leash, that it is state law, that owners must pick up after their pets, and to please provide a picture of their pet to the office to keep animal control from picking up their pet. The motion was not seconded. Vicki Choinski made a motion to review the county law, send out a new notice about picking up after pets and quote the law stating that they must be on leashes, and re-confirm our commitment to fine owners who are in violation. Tyler Saldutti seconded the motion. All voted aye.

Maintenance Report

Maintenance Report was given by Dirk Penzien. Copy of the report is available at the management office.

Landscape improvements update

Manager Dirk Penzien gave an update of the landscape improvement plan.

Proposal for community tennis program

After discussion, item was tabled

Adjournment

Tyler Saldutti made a motion to adjourn the meeting. Vicki Choinski seconded the motion. All voted aye. Motion passed. Meeting adjourned at 8:02.

Board Meeting Minutes 2/9/16

August 3rd, 2016 - view more in Board Meeting Minutes

Minutes of Ocean Grove Board of Directors Meeting February 9, 2016

Board of Director Attendees: Bill Kornmayer, Joey Stevens, Brian Paradise,Vicki Choinski

Meeting Called to Order: 7:00 PM

Quorum Established: Yes

Bill Kornmayer: Called meeting to order.

Bill Kornmayer: Gave proof of Notice of the Meeting.

Approval of Minutes from the 12/8/15 meetings:

Minutes from the 12/8/15 were read by Bill Kornmayer.

Treasurer’s Report

Update on collection accounts, Write offs

Treasurer’s report and collection update given by Dirk Penzien. Copy of the report is available at the management office.

Safety and security update and pet issues

Safety and security update and pet issue report, was given by Dirk Penzien. Copy of the report is available at the management office.

Maintenance Report

Maintenance Report was given by Dirk Penzien. Copy of the report is available at the management office.

Landscape improvements update

Property manager Dirk Penzien reported that he was working on a master plan for landscape improvements around the buildings and property with the help of Brian Paradise and owner Maryann Greenberg.

Re-surfacing tennis courts and repairing cracks

Bill Kornmayer made a motion to have Court Surfaces re-surface the tennis courts at a cost of $10,300 and repair the cracks in the court using Rite Way crack repair system at a cost of $8,750. Joey Stevens seconded the motion. All voted aye. Motion passed.

Adding security service

Brian Paradise made a motion to start a security service for four nights per week from 10:00 PM – 1:00 AM on a variable schedule. Joey Stevens seconded the motion. All voted aye. Motion passed.

Having Zumba classes at clubhouse

Brian Paradise made a motion to approve having an instructor teach Zumba classes in the clubhouse. Initial classes will be held on Wednesday 3/23, and 3/30. Joey Stevens seconded the motion. All voted aye. Motion passed.

Adjournment

Brian Paradise made a motion to adjourn the meeting. Vicki Choinski seconded the motion. All voted aye. Motion passed. Meeting adjourned at 8:04.

2015 Annual and Organizational meeting minutes 12-8-15

August 3rd, 2016 - view more in Board Meeting Minutes

Minutes of Ocean Grove’s Annual Meeting and Organizational Meeting

December 8, 2015

Board of Director Attendees: Bill Kornmayer, Joey Stevens, Tyler Saldutti

Meeting Called to Order: 7:00 PM

Quorum Established: Yes

Bill Kornmayer: Called meeting to order.

Bill Kornmayer: Gave proof of Notice of the Meeting.

Approval of Minutes from the 10/13/15 meeting:

Joey Stevens made a motion to waive the reading and approve the minutes of the 10/13/15 meeting. Tyler Saldutti seconded the motion. All voted aye. Motion passed.

Introduction of Board of Directors

Bill Kornmayer stated the names of the Board members and their positions. The Board members are unchanged from 2015.

Election of officers by the Board

Tyler Saldutti made a motion that all Board members maintain the same positions as 2015. Joey Stevens seconded the motion. All voted aye. Motion passed.

Adjournment

Tyler Saldutti made a motion to adjourn the meeting. Joey Stevens seconded the motion. All voted aye. Motion passed. Meeting adjourned at 7:27

Meeting Minutes 10/13/15

December 10th, 2015 - view more in Board Meeting Minutes

Minutes of Ocean Grove Board of Directors Meeting October 13, 2015

Board of Director Attendees: Bill Kornmayer, Joey Stevens, Vicki Choinski, Tyler Saldutti

Meeting Called to Order: 7:00 PM

Quorum Established: Yes

Bill Kornmayer: Called meeting to order.

Bill Kornmayer: Gave proof of Notice of the Meeting.

Approval of Minutes from the 8/11/15 meeting:

Joey Stevens made a motion to waive the reading and approve the minutes of the 8/11/15 meeting. Tyler Saldutti seconded the motion. All voted aye. Motion passed.

Treasurer’s Report

Update on collection accounts, Write offs

Treasurer’s report and collection update given by Dirk Penzien. Copy of the report is available at the management office.

Safety and security update and pet issues

Safety and security update and pet issue report, was given by Dirk Penzien. Copy of the report is available at the management office.

Maintenance Report

Maintenance Report was given by Dirk Penzien. Copy of the report is available at the management office.

Change in pond maintenance companies

Tyler Saldutti made a motion to go with Aquatic Systems for maintaining the ponds. Joey Stevens seconded the motion. All voted aye. Motion carried.

Purchasing propane fire pit for patio area

After thoroughly discussing the pros and cons of having a propane fire pit in the patio area, no motion was made to approve the item.

Adjournment

Bill Kornmayer made a motion to adjourn the meeting. Vicki Choinski seconded the motion. All voted aye. Motion passed. Meeting adjourned at 7:27

Meeting Minutes 8/11/15

December 10th, 2015 - view more in Board Meeting Minutes

Minutes of Ocean Grove Board of Directors Meeting August 11, 2015

Board of Director Attendees: Bill Kornmayer, Brian Paradise, Joey Stevens

Meeting Called to Order: 7:00 PM

Quorum Established: Yes

Bill Kornmayer: Called meeting to order.

Bill Kornmayer: Gave proof of Notice of the Meeting.

Approval of Minutes from the 6/25/15 meeting:

Joey Stevens made a motion to waive the reading and approve the minutes of the 6/25/15 meeting. Brian Paradise seconded the motion. All voted aye. Motion passed.

Treasurer’s Report

Update on collection accounts, Write offs

Treasurer’s report and collection update given by Dirk Penzien. Copy of the report is available at the management office.

Safety and security update and pet issues

Safety and security update and pet issue report, was given by Dirk Penzien. Copy of the report is available at the management office.

Maintenance Report

Maintenance Report was given by Dirk Penzien. Copy of the report is available at the management office.

Purchasing golf cart

Bill Kornmayer made a motion to purchase a 2011 golf cart with new batteries. Brian Paradise seconded the motion. All voted aye. Motion passed.

Pruning trees away from buildings

Bill Kornmayer made a motion to have Bold City Tree Service perform tree pruning around the buildings. Brian Paradise seconded the motion. All voted aye. Motion passed.

Replacing patio furniture cushions or patio furniture

Joey Stevens made a motion to approve spending up to $4,800 to replace the cushions on the patio furniture after checking with Ballard Designs to see what they have available. Bill Kornmayer seconded the motion. Bill Kornmayer and Joey Stevens voted aye. Brian Paradise abstained. Motion passed.

Painting of building railings

Item was tabled to get more information on the cost of welding repairs needed and to remove concrete staining from the proposals.

Repair of cracks in tennis courts

Item was tabled to get recommendations from a consultant about the severity of the cracks and the best way to repair them.

Adjournment

Brian Paradise made a motion to adjourn the meeting. Joey Stevens seconded the motion. All voted aye. Motion passed. Meeting adjourned at 7:40

Budget Meeting Minutes 6/25/15

December 10th, 2015 - view more in Board Meeting Minutes

Minutes of Ocean Grove Board of Directors Budget Meeting June 25, 2015

Board of Director Attendees: Bill Kornmayer, Brian Paradise, Joey Stevens

Meeting Called to Order: 7:01 PM

Quorum Established: Yes

Bill Kornmayer: Called meeting to order.

Bill Kornmayer: Proof of Notice of the Meeting.

Approval of Minutes from 6/9/15 meeting:

Joey Stevens made a motion to approve the minutes of the 6/9/15 meeting. Brian Paradise seconded the motion. Motion passed.

Adoption of 2015/2016 budget

Brian Paradise made a motion to adopt the proposed 2015/2016 budget. Joey Stevens seconded the motion. All voted aye. Motion passed.

Adjournment

Bill Kornmayer adjourned the meeting at 7:02 PM

Meeting Minutes 6/9/15

December 10th, 2015 - view more in Board Meeting Minutes

Minutes of Ocean Grove Board of Directors Meeting June 9, 2015

Board of Director Attendees: Bill Kornmayer, Vicki Choinski, Brian Paradise, Tyler Saldutti, Joey Stevens

Meeting Called to Order: 7:01 PM

Quorum Established: Yes

Bill Kornmayer: Called meeting to order.

Bill Kornmayer: Gave proof of Notice of the Meeting.

Approval of Minutes from the 5/12/15 meeting:

Joey Stevens made a motion to waive the reading and approve the minutes of the 5/12/15 meeting. Brian Paradise seconded the motion. All voted aye. Motion passed.

Treasurer’s Report

Update on collection accounts, Write offs

Treasurer’s report and collection update given by Dirk Penzien. Copy of the report is available at the management office.

Safety and security update and pet issues

Safety and security update and pet issue report, was given by Dirk Penzien. Copy of the report is available at the management office.

Maintenance Report

Maintenance Report was given by Dirk Penzien. Copy of the report is available at the management office.

Review of 2015/2016 budget draft

The Board members reviewed and commented on the proposed budget draft.

Tyler Saldutti made a motion to look into the cost of adding a TV to the outside bar area. Joey Stevens seconded the motion. Bill Kornmayer, Tyler Saldutti, and Joey Stevens voted aye, Brian Paradise and Vicki Choinski voted nay. Motion passed.

Tyler Saldutti made a motion to hold an emergency training seminar on June 25th. Vicki Choinski seconded the motion. All voted aye. Motion passed.

Adjournment

Vicki Choinski made a motion to adjourn the meeting. Joey Stevens seconded the motion. All voted aye. Motion passed. Meeting adjourned at 7:44